RESPONSIBILITIES

Search – Receive – Analyze bidding information: Receive bidding plans from business units and proactively search for bidding opportunities via the National Bidding Network System or other sources. Analyze bidding documents/request for proposals and advise the Board of Directors on bidding feasibility.
Prepare bidding documents: Collect and update legal, financial, and experience documents; complete declarations and prepare bidding forms in accordance with bidding requirements. Coordinate with related departments (Project, Accounting, Production, etc.) to finalize bidding documents.
Control bidding document quality: Ensure compliance with bidding laws, bidding document requirements, and optimize winning potential.
Bid submission and result tracking: Compile and submit bidding packages (online/offline). Track bidding results, receive clarification requests or feedback (if any), report results, and prepare explanations or clarifications when required.
Update and archive: Regularly update new bidding regulations and maintain bidding databases. Archive documents and records related to departmental activities.
Post-bidding support: Support preparation of negotiation minutes, contract finalization records, contracts, acceptance and handover documents. Work with investors or related partners.
Perform other tasks as assigned by management and the Board of Directors.

REQUIREMENTS

Bachelor’s degree in Administration, Law, Economics, Business Administration, Information Technology, or related fields.
At least 3 years of experience in preparing IT bidding documents (priority for Government, Finance–Banking, or Healthcare projects).
Bidding procedures and State regulations on bidding and bid evaluation processes.
IT bidding documents.
IT project contracts and commercial terms.
Acceptance and payment procedures for IT projects.
Proficient in MS Word and Excel (document drafting and formatting).
Ability to work independently and manage multiple bidding packages simultaneously.
Careful, detail-oriented, compliant, and responsible.
Strong analytical and information synthesis skills.
Dynamic, communicative, and good problem-solving abilities.

Working hours: 8:00 AM – 5:30 PM, Monday to Friday (1.5-hour lunch break)
Holiday & Tet bonuses; annual salary review
Annual company trips and monthly/quarterly team-building activities
Social insurance and health insurance in accordance with Vietnamese labor law
BSH health insurance package
Annual health check-ups
Opportunities to enhance professional and soft skills through internal technical seminars and skill workshops