The world’s top 10 aircraft leasing company based in Singapore grappled with manual expense management, stifling timely financial reporting and causing employee dissatisfaction. Synodus stepped in, leveraging Microsoft 365 solutions to revolutionize their process. The company soared from chaotic paperwork to streamlined expense approvals, resulting in significant time savings and financial accuracy.
Challenge in expense management
Disjointed expense management
- Dispersed workforce and currency complexity: The client’s scattered workforce results in diverse expenses across multiple currencies, complicating management due to delayed exchange rates.
- Outdated processes and policy complexity: Relying on Excel and email leads to inefficiencies and lost receipts. Managing limited corporate cards further complicates the process.
- Employee frustration and delayed reporting: Cumbersome processes frustrate employees, leading to delayed reporting and financial inaccuracies.
- Policy complexity: Managing corporate cards within intricate policies adds difficulty to an already cumbersome system.
Our solution
High-Level approach
- Comprehensive process automation: Prioritize automation to enhance overall efficiency.
- Integration and compatibility: Leverage Microsoft 365 and Power Platform to seamlessly integrate with existing Dynamics 365 system.
- Scalability and future expansion: Create an adaptable framework for growth.
- User-focused design: Ensure user-friendly interface and centralized hub.
Technical solutions
- Power platform utilization: Intuitive expense submission forms and seamless approval workflows.
- Real-time currency conversion: Reliable conversion service for accurate expense tracking.
- Centralized Dynamics 365 hub: Streamlined expense review with robust security.
- Dedicated corporate card module: separate management for corporate cards.
- Automated per diem configurations: Hassle-free reimbursements with automated rates.
- Customized multichannel notifications: Tailored notifications for roles and urgency levels.
- Continuous improvement strategy: Iterative enhancements based on user feedback.
Result & impacts
The implementation of this automated expense management system not only alleviated administrative burdens but also positively impacted both employees and the company’s financial operations, fostering a more efficient and productive work environment.
Results & Impacts
1
week per month of time
is saved by automating data entry processes, reducing the need to chase employees for reports, and eliminating the time spent on paperwork management.
85%
decrease in time spent on the arduous task of filing expense reports
Employees effortlessly submit expenses with a few clicks, eliminating the need to pay for company expenses out of their pockets.
